Information for SEO Faculty Mentors

Samples of fellowship activities

Travel for SEO Scholars

  • We need AT LEAST 60 days lead time to fund travel. Ideally, let us know as soon as students are submitting abstracts. This allows us to comply with all the University Travel regulations and approval processes. It also helps us to save money so we can fund more students by taking advantage of early bird registration discounts, finding lower-cost airfares, and booking students in rooms close to the conference center.
  • We have a new DocuSign form to notify us of travel interest. Set the DocuSign signatures according the student's funding source as indicated below. Please help students to put together a budget for the conference that includes registration, airfare, lodging, ground transportation, and meals - guidance on the form. Program Directors will approve a specific budget for each approved travel request.
  • Genentech, STC-CCC and CDI  Scholars: Program Director - Frank Bayliss, Office Contact - Stephanie Bazarini
  • Bridge Scholars: Program Director - Megumi Fuse, Office Contact - Heidi Ng
  • U-Rise Scholars: Program Director - Ray Esquerra, Office Contact - Makenzy Carr
  • BMS Scholars: Program Director - Megumi Fuse, Office Contact - Makenzy Carr
     
  • Typically we are able to fund students to attend ONE conference/academic year where they are presenting research. Help your student select the conference that will be most beneficial to their development.
  • Although students will need to be approved individually for travel, if you are sending (or know of ) a group of students that are attending, please let us know - it can help us to set up rooming arrangements.
  • We ask that ALL students apply for conference travel scholarships in addition to requesting SEO funding. Please make sure your students are aware of conference travel scholarship opportunities and deadlines.
  • Due to some grant restrictions and administrative barriers, the SEO Office is NOT able to support travel to international conferences.
  • If your student will be driving to attend a conference, you must make sure they complete the required Driver's Safety steps: https://erm.sfsu.edu/department-services/driver-safety-program

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Student Research Supply Funds

Most of the SEO fellowships include student research supply money. If you need to purchase research supplies for your SEO scholar, please contact the SEO Office for more information.

Before we purchase any technology for research, we need to check the pre-approved technology list: Pre-approved technology. If the technology is not listed, then we need to get an approved Technology Acquisition Request (TAR) before making any purchases. 

Before we purchase any chemicals for research, we need to check the Restricted Chemicals and Equipment list. We need prior approval to order anything on this list (e.g. formaldehyde, chlorine, lasers).

Responsible Conduct of Research (RCR) requirements

All SEO scholars are trained in the responsible conduct of research.

For NSF scholarships (STC CCC) the students have to complete a CITI training form and submit it to ORSP within the first month and then participate in RCR training throughout the year.

For NIH (U-RISE, Bridge) and privately-funded scholarships the RCR training occurs throughout the year and the forms are due to ORSP in the spring.

If you have questions about RCR training for your student, please contact the SEO Office.

NIH Public Access Policy

Effective April 7, 2008 under federal law, NIH requires that the author's final version of any peer-reviewed journal article resulting from NIH-funded activities MUST be submitted to the PubMed Central (PMCID) repository, where it will be made available to the public within 12 months after the journal article is published. If you have any questions about this policy, please contact the SEO Office before your publication goes to press.

Please note: Funded students should cite their fellowship grant numbers on posters and in publications. See the instructions HERE.